Transform Your Business with CodeTwo Email Signatures for Microsoft 365 and Exchange
- Tom Tardy
- Jul 30
- 3 min read
Updated: Sep 3
At GingerSec, we are committed to providing businesses with the best IT solutions to improve operations, security, and professional image. That’s why we’re thrilled to announce our newest product offering: CodeTwo Email Signatures for Microsoft 365 and Exchange. This powerful tool helps organizations take control of one of the most overlooked yet impactful aspects of communication — email signatures.
Why Email Signatures Matter More Than You Think
Every day, your employees send hundreds — or even thousands — of emails to clients, partners, and prospects. Each of those emails is an opportunity to:
Strengthen your brand identity
Showcase your company’s professionalism
Share key contact information
Promote services, products, events, or campaigns
Ensure legal and compliance disclaimers are always included
Without a signature management system, companies often struggle with inconsistent formatting, outdated details, or non-compliant disclaimers. CodeTwo eliminates those challenges by putting all your signatures under one roof.
What is CodeTwo?
CodeTwo Email Signatures is an award-winning, Microsoft-certified email signature management solution. It allows companies to create, manage, and automatically apply professional email signatures across the entire organization. Whether emails are sent from Outlook, Apple Mail, Gmail on a smartphone, or even web browsers, CodeTwo ensures every message carries a consistent, branded signature.
Key Features of CodeTwo Email Signatures
✅ Centralized Management – Deploy and update signatures for every employee from one simple admin panel.
✅ Consistent Branding Across Devices – Ensure that no matter what device or app your staff uses, the signature is uniform and on-brand.
✅ Dynamic & Personalized – Automatically pulls user data from Microsoft 365 (like name, title, phone number, photo, etc.) for personalized signatures.
✅ Marketing-Ready – Add banners, clickable calls-to-action, or links to promote sales, webinars, or company updates.
✅ Legal Compliance – Automatically append disclaimers, confidentiality notices, or compliance text to every outgoing message.
✅ Multi-Rule Setup – Different teams (sales, HR, support) can have unique signatures based on department needs.
✅ Analytics Integration – Track clicks on banners and links to measure campaign effectiveness.
✅ Microsoft Certified – CodeTwo is the only signature software officially certified by Microsoft for Microsoft 365.
Why GingerSec + CodeTwo is the Right Choice
When you choose GingerSec to implement CodeTwo, you don’t just get the software — you get our expertise:
🔧 Setup & Deployment – We handle installation, configuration, and integration with your Microsoft 365 or Exchange environment.
🎨 Custom Signature Design – Our team can work with your branding and marketing teams to create modern, professional templates.
🛡️ Security & Compliance – We ensure your signatures include necessary legal disclaimers and meet IT governance standards.
📊 Ongoing Management – Whether you need updates for promotions, seasonal campaigns, or new employees, GingerSec will manage it.
💡 Strategic Use – We’ll help you use signatures not only for branding but as a marketing and engagement tool.
How CodeTwo Can Transform Your Business
Here are a few examples of how companies are using CodeTwo to boost their brand:
Sales Teams – Adding banners that link to special promotions, product catalogs, or booking pages.
HR Departments – Sharing job postings, employee referral programs, or company culture videos in signatures.
Event Promotion – Driving registrations for webinars, conferences, or community events.
Customer Support – Ensuring every response includes clear contact details and compliance disclaimers.
Every email becomes a mini-marketing opportunity — automatically.
Frequently Asked Questions (FAQ)
Q1: How does CodeTwo work with Microsoft 365?
CodeTwo integrates directly with your Microsoft 365 tenant. Once configured, all outgoing emails are routed through the CodeTwo service, where the proper signature is applied based on your company’s rules and templates.
Q2: Will the signature look the same on mobile devices?
Yes! CodeTwo ensures that every email, regardless of whether it’s sent from a desktop, tablet, or smartphone, has the correct professional signature.
Q3: Can different departments have unique signatures?
Absolutely. You can create rules so that Sales, HR, Support, or Executives each have their own tailored signature.
Q4: Is CodeTwo secure?
Yes. CodeTwo is ISO/IEC 27001 and ISO/IEC 27018 certified and complies with GDPR. Data is processed securely and never stored longer than necessary.
Q5: Can I add marketing banners or promotional content?
Yes! Marketing teams can easily include clickable banners, event announcements, or campaign links in every signature to turn daily emails into a marketing channel.
Q6: What if my company changes its branding?
No problem. GingerSec can update your entire company’s signatures with new logos, colors, and layouts instantly — no need for employees to make manual changes.
Q7: Do employees need to install anything?
No. Signatures are applied automatically in the cloud, so employees don’t need to change settings or download anything.
Ready to Take Control of Your Email Signatures?
Don’t let inconsistent or outdated signatures weaken your brand. With GingerSec + CodeTwo, you can transform every outgoing email into a powerful tool for branding, marketing, and compliance.
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